Room Assignments
When possible, students are assigned to double-occupancy rooms. Roommates are paired based on the information provided to the Residence Life Staff through the housing application. Assignments are made on a first completed, first-assigned basis. It is to the student’s advantage to return their housing application as soon as possible. Students with completed housing files will be placed in campus housing in the following order:
1. full-time undergraduate students
2. full-time graduate students
3. part-time undergraduate and/or graduate students

When necessary, students may be placed five to a suite in applicable housing
facilities. If a student is required to live in a three-person room, their housing charge will be adjusted to reflect this condition. The reduced room rate is offered only if there is no additional space available in the dorms. If space is available during the billing period at the beginning of the semester, students who chose to remain in a three-person room will be charged the regular room rate. During the check-out process at the end of each long semester, students will be asked to reserve a place in campus housing for the subsequent semester. This reservation will allow the Residence Life Staff to plan for the students’ return to campus. Students may also request a specific roommate for the upcoming semester at this time. Due to limited space, request for specific rooms or halls will not be accepted. Campus housing is not guaranteed.

Cancellations, Withdrawals, and Refunds
In the event that a student has been placed in the residence hall and decides not
to live in campus housing, a cancellation notice and request for return of the room/key deposit must be submitted in writing to the Residence Life Office. The deadline to request a housing deposit refund for the fall semester is July 15. The deadline for the spring semester is January 1. Failure to meet these deadlines will result in the forfeiture of the housing deposit.

Residents electing to leave campus housing, including withdrawals from the University must notify the Residence Life Office. All cancellations must be made prior to the first day of the fall or spring semester. If a student cancels his/her housing contract or withdraws from the University after the first day of class of a given semester, he/she will forfeit the entire amount of his/her housing fee.

Check In
Housing files for all residents must be complete and current in order to check-in
to campus housing. A complete file includes:

• Completed housing application
• Completed and current health forms
• Housing deposit
• Roommate Questionnaire

A student who has previously requested a refund or who has forfeited his/her
room/key deposit must pay a new $100.00 deposit.

Students who arrive before the residence halls open must make arrangements for off-campus housing until the residence halls open. Residence halls open on the Saturday before classes begin. If the student is required by DBU to arrive early, arrangements must be made in advance with the Residence Life Office by the department making the request. Students who move into the residence halls after the first official day of classes for the semester will be required to pay the entire amount of housing for that semester. When checking in, students should report to the Resident Assistant on duty in the student’s assigned dorm. All check-in paper work should be returned to the Residence Life staff within 24 hours of move in.

Check Out
All non-graduating students must be checked out of the dorms within 24 hours of their last final exam. When vacating a room, residents must make an appointment at least 24 hours before their check out with their Resident Assistant to be checked out in person and to return their key.

Residents who are checking out of the dorms for the summer or are not planning
to return to campus housing are responsible for cleaning the room before they check out. Residents must remove carpet, personal furnishings, wall décor, and any other non-university property. Personal belongings left in the residence hallafter check out will be discarded at the resident’s expense. Resident Assistants will inspect the condition of the room and note any damage. The Resident Director will assess any charges that may be necessary for damages.

Official withdrawal slips are required for mid-semester departure from the residence hall. Failure to check out properly will result in a loss of room/key deposit and a cleaning/damage charge; if the room key is not turned in, a $60.00 lost key fee will be charged in order to replace the lock for security purposes.

Students may leave their possessions in their rooms between the fall and spring
semesters if they will be living in the same room during the spring semester. Dallas Baptist University is not liable for loss of personal property left in the residence halls. DBU assumes no responsibility for any personal belongings lost due to theft or damage. On-campus storage space is not available.

Room Condition Charges
At the beginning of each semester, residence hall personnel take inventory of rooms, check the condition of rooms, and make certain that all furnishings are in place. Each resident must examine and sign this inventory. Residents should bring to the attention of the Resident Assistant any damaged or missing items noticed on move-in day and make certain that notation is included on the inventory sheet at the beginning of the semester. Otherwise, the student may be charged for those damages. Students who enroll or withdraw from the residence halls at times other than the official beginning and end of school are subject to the same process.

At the end of the semester, residents will be held responsible for removal of furnishings and/or damages made after the original inventory. Roommates are equally responsible for the condition of their rooms. When damages occur, they will be charged proportionally for the cost of repairs, unless specific responsibility can be determined. Any damage occurring during the year should be reported immediately to the Resident Assistant or the Resident Director so action can be taken immediately to repair the problem.