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Electronic Mail
Policy
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> Electronic Mail Policy
The use of electronic mail (e-mail) through
the University network is a privilege, not a right. Its use
is limited to staff, administration, faculty, and enrolled
students. Violations of this policy may be dealt with in the
same disciplinary manner as violations of other university
policies. The full range of disciplinary sanctions is available
including the loss of network usage privileges, dismissal
from the University, and legal action. Violation of some of
the policies may constitute a criminal offense. The purpose
of the e-mail policy is to enhance the efficiency and effectiveness
of campus communication. All persons using a DBU computer
lab must also comply with the applicable DBU computer lab
access policy.
The following policies govern the responsible
use of e-mail:
- E-mail should reasonably relate to University
matters and educational uses. Items such as chain letters,
fund raisers, commercial use, and mass national distribution
are not allowed. Accordingly, the DBU campus e-mail system
cannot be used as an avenue to advertise the selling of
goods or soliciting donations from students, faculty, staff, or
student organizations. USE OF THE
DBU NETWORK FOR PERSONAL TRANSACTIONS IS AT YOUR OWN RISK.
Server failures and other computer problems will sometimes
occur. Despite having an excellent computer staff, the University
makes no warranty or guarantee about the operation of its
computers, network, or access to the Internet.
- Fraudulent, harassing, obscene, or pornographic
messages and images are not to be sent, received, printed,
requested, or stored. E-mail which relates to participation
in gambling or which constitutes copyright infringement
is prohibited. Any communication that violates DBU policies
and/or local, state, or federal laws and regulations is
likewise prohibited.
- The content, confidentiality, and maintenance
of an electronic mailbox is the responsibility of the person
to whom the e-mail account is assigned.
- Each person is responsible for deleting
outdated and unnecessary messages. Accounts accumulating
excess e-mail will be reviewed and addressed by the Computer
and Technology Department.
- Any college or department may send e-mail
to 10 or more users within the college or department with
the approval of the academic dean or the head of the department.
- Any e-mail addressed to 10 or more users
(including all users) that has not been previously approved,
or 10 or more users outside your college or department,
must be approved by the appropriate vice president.
- Be aware of forged mail. If a person has
acquired another individual's password, forged mail can
be sent. Also, e-mail that originates from outside DBU may
not be subject to strict security. If a message appears
out of character for the sender, it may be a forgery and
you should contact the sender by another means for verification.
- Although there are individual access passwords
to voicemail, e-mail, and computer network systems, these
systems are accessible at all times to and by the University
and may be subject to periodic, unannounced inspections
by the University for business purposes. Backup copies of
e-mail and voicemail may be maintained by the University
and may be reviewed.
- Dallas Baptist University is not legally
responsible for the personal online activities or publications
of individuals, which are solely a result of their individual,
independent judgment. Persons who use the resources and
equipment of DBU to individually publish any opinions, material,
or other information expressly assume all responsibility
and liability for that publication and waive any right to
make claims against the University for injury or damages
resulting from that use. This includes claims for libel
as well as copyright and patent infringement.
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