Grading Procedures

Transcript of Credits

The transcript of college credits is an official copy of the student’s permanent record, bearing the school seal and the signature of the Registrar. Copies of the student’s transcript are available from the Registrar’s Office. Transcripts are $5.00 each. Payments are made in advance to the Cashier’s Office.

A student should allow a minimum period of two business-days for delivery of the transcript after the request has been submitted either in person or in written form. A minimum period of three weeks should be allowed for the receipt of the transcript at the close of the semester for which grades are being requested.

Transcripts will not be released if the student owes money to the University except as occasionally required by law. This policy includes, but is not limited to, the library, bookstore, athletic department, or any other department or agency considered a part of the University.

Application for Graduation

Application for Graduation from Dallas Baptist University must be made through the Registrar’s Office before the published deadline in the Academic Calendar, and preferably at least one semester before the semester of graduation. All grades must be officially transmitted to the Dallas Baptist University Registrar’s Office at least four days prior to the date of graduation. Applicants who apply for graduation and fail to meet requirements must reapply and pay additional fees. The Registrar‘s Office will officially certify the completion of degree requirements.

Grading and Retention for Graduate Programs

Listed below are graduate grades and the corresponding number of grade points per credit hour:

Students pursuing an Accelerated Bachelor’s/Master’s Degree Program are considered graduate students upon the completion of 114 degree-applicable credit hours. Graduate students are ineligible for the Honors List, Dean’s List, or President’s List.

Grade Report

Students may access their grades through their MyDBU account. Grades are available for viewing upon entry of the grade by the instructor. Grades will not be given out through departments, but may be received from the instructor at the instructor’s discretion. Grades cannot be distributed by phone or e-mail.

Incomplete Grades.

Grades of “I” may be awarded only upon the approval of the faculty member involved. The student must remove the “I” no later than thirty calendar days preceding the end of the first long semester following the awarding of the “I” (such date to be published in the Academic Calendar); otherwise the “I” will become an “F.” The grade “I” may be assigned only when the student is currently passing the course and in situations involving extended illness, injury, death in the family, or as a result of employment or government reassignment (documentation required). These events must be the cause of a student’s inability to complete course work.

Students who receive more than one “I” in a semester will be reviewed by the respective College’s Dean and the Program Director to determine his or her eligibility for continued enrollment.

“W” Grades.

A student may withdraw from a single course, or from the University completely, and be eligible to receive a “W” for the course(s). This grade will indicate that the student will not receive credit for the course nor will the course be computed in the student’s GPA. The student must withdraw from the course by the deadline date and time specified in the online Schedule of Classes information and the Academic Calendar. If an Official (full) Withdrawal occurs prior to completing 60% of the semester or term, a prorated portion of all Federal Financial Aid received during the semester must be returned to the Federal Aid Programs within 45 days of withdrawal.

Failing Grades

A student who receives a failing grade (F) must retake and pass the failed course within 12 months if the failed course is a requirement for the degree(s) the student is pursuing.

A minimum cumulative graduate GPA of 3.0 is required in order to graduate with a master's degree.

Admissions Status: Full

A student granted full admission who receives a failing grade and/or whose cumulative grade point average (GPA) drops below 3.0, but not lower than 2.5, will be placed on academic probation and must raise his/her cumulative GPA to 3.0 or better during the next semester. If the cumulative grade point average drops below 2.5, the student will be placed on academic probation, receive notice of academic suspension pending, and be advised to resolve low grade(s) and raise GPA to 3.0 or better during the next semester or face academic suspension.

Admissions Status: Provisional

A student granted provisional admission who receives grade(s) below “B” and/or whose cumulative grade point average drops below 3.0 will be placed on academic probation, receive notice of academic suspension pending, and be advised to resolve low grade(s) and raise GPA to 3.0 or better during the next semester or face academic suspension.

Academic Probation, Pending Academic Suspension, and Academic Suspension defined:

Academic Probation is defined as a conditional enrollment period wherein the student must achieve and maintain a grade point average (GPA) not less than 3.0, with no grade below "B," or face the possibility of academic suspension. Please note the grading system at Dallas Baptist University allots 2.67 grade points for a grade of "B-," which can result in a GPA that is below 3.0. A student placed on academic probation for two consecutive terms or a total of three times in nonconsecutive terms will be suspended from academic studies.

Pending Academic Suspension is defined as a probationary enrollment period of one term wherein the student must achieve and maintain a GPA not less than 3.0 or face academic suspension. Please note that an earned failing grade or an earned grade less than "B" during this probationary period will automatically result in academic suspension. The grading system at Dallas Baptist University allots 2.67 grade points for a grade of "B-," which can result in a GPA that is below 3.0.

Academic Suspension is defined as enforced academic withdrawal from all university classes due to unsatisfactory academic progress with a cumulative GPA of less than 3.0. A suspended student may only be reinstated to the Graduate Program upon written request and subsequent approval of the Masters Degrees Admission Committee. Upon reinstatement to the University, a student must retake the failed course in the next term in which that course is available.