Credit/No Credit Policy for Spring 2020

During the Spring 2020 semester, DBU implemented a Credit/No Credit policy to respond to the disruption caused by the COVID-19 pandemic. These policies do not apply to any other semesters. It was only applicable for the Spring 2020 semester, and students had to make their decisions to utilize this policy by May 13, 2020.

The Spring 2020 semester has presented many unprecedented circumstances for our DBU Family as a result of the outbreak of the coronavirus (COVID-19). In recognition of these challenges, undergraduate and masters’ students will have the opportunity to elect to convert any of their spring course grades to Credit/No Credit at the end of the semester once their final grades have been submitted.

This policy, which has been approved by the Deans’ Council is for the Spring 2020 semester only. The Deans and the Academic Committee, as well as the Registrar and many within the academic advising community have assisted in providing this information.

I ask that you carefully review the policy below. A few key points for you to consider as you evaluate the Credit/No Credit option:

  • At the end of the spring 2020 semester, faculty will submit course grades based upon the grading scale in their syllabi, as they would do at the end of any other semester.
  • Any course in which a student has earned a C- or above is eligible to be converted to “Credit” based on student election.
  • Courses for which “Credit” or “No Credit” is elected by the student will not count toward GPA calculations. Please note the considerations provided by each college that must be considered before selecting this option. We strongly encourage students to have robust conversations with their respective dean’s office, academic advisor(s), and/or department faculty prior to their decisions.
  • Degree candidates intending to graduate in May 2020 communicate to their professors no later than May 13 at noon those courses for which they would like to convert their assigned grade to a Credit/No Credit basis.
  • All other students will communicate to their professors no later than May 18 at noon courses for which they would like to convert their assigned grade to a Credit/No Credit basis.

Academic Policy Changes for Spring 2020 in response to COVID-19

The default final grade for each eligible course will be the letter grade earned by the student through the assessment of coursework.  If the student wishes to accept the letter grade earned as their final grade, they need not do anything further.  Final grades will be posted within one week of the semester’s end.    

CR*/NC* Grading Options

Students who complete a course with a grade of C- or higher will have the option to:

  1. Elect a grade of CR* for the course to be applied to their academic transcript, OR
  2. Have the letter grade earned in the course applied to their academic transcript.

Courses in which a grade of CR* are applied will not be calculated into the student’s Institutional Grade Point Average.  Courses in which the earned letter grade is applied will be calculated into the student’s Institutional Grade Point Average as normal.

Students in undergraduate courses (grades below a C- do not apply in graduate programs) who earn a passing grade below a C- (D+, D, D-) may:

  1. Elect to receive a grade of NC* in the course and plan to retake the course if necessary.  No substitutions for the NC graded course will be allowed.
  2. Have the letter grade earned in the course applied to the course.

Courses in which a grade of NC* are applied will not be calculated into the student’s Institutional Grade Point Average.  Courses in which the earned letter grade is applied will be calculated into the student’s Institutional Grade Point Average as normal.

Students in undergraduate courses (grades below a C- do not apply in graduate programs) who earn a failing grade may:

  1. Elect to receive a grade of NC* in the course and plan to retake the course if necessary.  No substitutions for the NC graded course will be allowed.
  2. Have the letter grade earned in the course applied to the course.

Courses in which a grade of NC* are applied will not be calculated into the student’s Institutional Grade Point Average.  Courses in which the earned letter grade is applied will be calculated into the student’s Institutional Grade Point Average as normal.

Graduate students (pursuing a master’s degree) who earn a failing grade may:

  1. Elect to receive a grade of NC* in the course and plan to retake the course if necessary. No substitutions for the NC graded course will be allowed.
  2. Have the letter grade earned in the course applied to the course.

Courses in which a grade of NC* are applied will not be calculated into the student’s Institutional Grade Point Average. Courses in which the earned letter grade is applied will be calculated into the student’s Institutional Grade Point Average as normal.

In this way, students are expected to maintain a high academic standard in order to avail themselves to the most grading options at the end of the semester.  Professors will continue to grade course assignments and assessments as usual and will report the appropriate earned grade at the end of the course.  In order for students to earn a grade of C-, they need to remain engaged with all course assignments through the spring 2020 semester. In general, students should be expected to complete all course assignments, quizzes, tests, projects, and other assignments required by the instructor. Students who want to exercise the CR*/NC* option will be instructed to notify their professors once final grades are posted. 

Eligible candidates for graduation in the Spring 2020 must notify each professor on or before Wednesday, May 13 at noon regarding their decision to apply the CR*/NC* option.  Students who wish to accept their earned letter grade need not notify their professor.

All other students must notify each professor on or before Monday, May 18 at noon regarding their decision to apply the CR*/NC* option.  Students who wish to accept their earned letter grade need not notify their professor.

As a result of these additional steps, the posting of final grades and the conferring of degrees may be delayed by up to one week.

A *notation will be applied to all CR/NC grades for the Spring 2020 semester indicating the extenuating circumstances for these grade options.

In addition to these parameters, each academic college has established guidelines and considerations that each student should review.  Students with special circumstances including athletes, veterans participating in specific academic funding programs, those requiring a specific grade to continue their academic pursuits, International students and those seeking specific licensures should have a detailed discussion with their academic advisor or other qualified representative regarding the implications and possible ramifications of a CR*/NC* selection.  Additionally, it is recommended that any student receiving financial aid contact the Financial Aid Office for consultation about the CR*/NC* option BEFORE exercising these options.   

While the CR*/NC* option is offered to help alleviate some of the stressors and unforeseen challenges associated with this move to online classes, it should not be taken without strong consideration.  Our recommendation would be to maintain a strong academic focus for the rest of the semester, with the goal to achieve letter grades that you would be satisfied accepting at the end of the semester.

Please refer to the list of academic colleges below for guidance and direction on the CR*/NC* option.        

Credit/No Credit Policy by College

Students in the College of Business and Graduate School of Business have the option of selecting the CR*/NC* option for their courses taken during the Spring 2020 semester but are encouraged to consult with their academic advisor, before making a decision, to discuss the implications of this decision. 

Students pursuing a major, minor, or associate degree through the College of Christian Faith are encouraged to consult with their academic advisor before electing to take a course as CR*/NC* in Spring 2020.

Education students in both undergraduate and graduate programs must have and maintain a 3.0 Grade Point Average (GPA) for admittance into the DBU College of Education’s (COE) Educator Preparation Program, as well as to graduate. According to the Texas Administrative Code (TAC) 228.20(c-d), an education student seeking certification must be admitted to and approved by an Educator Preparation Program to take a TExES examination for state certification. Students may not choose the CR*/NC* option for a course(s) that directly leads to the Texas Examination of Educator Standards (TExES) for either: Pedagogy and Professional Responsibilities (PPR) or any content area specific certification examination, such as teacher, superintendent, principal, school counselor, diagnostician, reading specialist, etc.  Therefore, it is mandatory that students in the College of Education enrolled during the Spring 2020 semester considering to elect for CR*/NC* for any courses consult with either their undergraduate COE Academic Advisor, Mrs. Jean Dudley, or respective Graduate Program Director for approval due to accreditation and TAC state licensure mandates.

Students pursuing degrees from the College of Fine Arts in the Visual Arts, Communication, or Music/Music Business may elect CR*/NC* for any general studies course in the student degree program. However, students may NOT consider the CR*/NC* option for courses in their majors due to the skills-based nature of those courses and degree programs.  Students may consult with their advisor for further explanation of this policy.  Graduate students pursuing the Master of Arts in Communication MUST receive approval from the director of the MACOM program before choosing the CR*/NC* option.

Students pursuing an undergraduate major, minor, or associate degree from a program offered by the College of Humanities & Social Sciences may elect CR*/NC* for any course taken during Spring 2020. It is highly recommended that students considering this option consult with their academic advisor regarding the consequences of that decision. Students pursuing the Master of Arts in Counseling must receive approval from either Dr. Mary Becerril or Dr. Joe Cook before choosing the CR*/NC* option.     

Students who are considering CR*/NC* in a course for the major, minor, or associate degree requirements should discuss that first with an advisor. Students in Pre-Professional Programs (e.g., Pre-Med, Pre-Dental, Pre-Nursing, Pre-PT, etc.) are strongly encouraged to discuss the implications of CR*/NC* with their respective Pre-Professional advisor before electing this option, as it could have significant consequences for graduate/professional school admissions.

With much of the course content delivery online and the in-class meetings already concluded, doctoral students in the Cook School of Leadership will maintain their current grading process and will not qualify for a CR*/NC* option.  Graduate and Undergraduate students in the Cook School of Leadership may select the CR*/NC* option, but are encouraged to discuss their decision with their advisor before submitting their choice to their professor. 

Graduate Ministry Students must maintain a 3.0 Grade Point Average (GPA) in order to thrive in the programs and graduate.  Graduate students are strongly encouraged to discuss with their Program Directors the implications of choosing CR*/NC* over a letter grade.  It is important to consider any financial aid and/or scholarships which have GPA parameters. The final GPA on the transcript will be important not only for graduation but also in the pursuit of doctoral study.

Students in the College of Professional Studies may select the CR*/NC* option for their courses.  They may also wish to consult with their academic advisor before making a decision, to discuss the implications of their choice. 

Students in Developing a Christian Mind may select the CR*/NC* option for their course.  They may also wish to consult with their academic advisor before making a decision, to discuss the implications of their choice. 

Students in Foundations for Excellence may select the CR*/NC* option for their course.  They may also wish to consult with their academic advisor before making a decision, to discuss the implications of their choice.

Frequently Asked Questions for Credit/No Credit Policy

Yes. There are no changes to the final exam schedule. Professors who give final exams during a specific time will adhere to the published final exams schedule. Professors who give exams that can be completed over a period of time will use the due date for the exam that coincides with the date they were to give the final originally.
Undergraduate and masters students in most programs or courses (see guidance from each college).
 No. A student may decide with each class individually whether to convert assigned grades from Spring 2020 to a Credit/No Credit basis. As a result, the student may have some courses with a letter grade and some with a CR/NC.
Assigned grades of A, A-, B+, B, B-, C+, C, and C- will all be eligible for conversion to a "Credit" on a Credit/No Credit basis.
Assigned grades of D+, D, D-, and F will all be eligible for conversion to a "No Credit" on a Credit/No Credit basis.
The Credit/No Credit grade, whether "Credit" or "No Credit," will not be calculated in the student's GPA.
The earned credit will be retained, and the assigned grade will not be factored into the calculation of the GPA.
The earned credit will be forfeited, and the assigned grade will not be factored into the calculation of the GPA. If the course is a degree requirement course, the student will need to retake the course and pay for it again.
The F grade will not be factored into the calculation of the GPA.

All professors will send a communication through Blackboard email advising students of the deadline for changing letter grades to CR/NC. Students wishing to change their grade will respond to the professor through Blackboard email to request the change.

Graduating students must notify their professor through Blackboard email before noon on May 13 if they desire to change a letter grade to CR/NC. The professor will have until 5:00 pm on May 13 to submit any necessary change of grade through WebAdvisor, which will go to the appropriate dean of the college, and then to the Registrar’s Office. Only those students who request a grade change from their professor are eligible for CR/NC; students who do not request a grade change to CR/NC will have letter grades on their transcripts.

Non graduating students must notify their professor through Blackboard email before noon on May 18. The professor will have until 5:00 pm on May 18 to submit any necessary change of grade through WebAdvisor, which will go to the appropriate dean of the college, and then to the Registrar’s Office. Only those students who request a grade change from their professor are eligible for CR/NC; students who do not request a grade change to CR/NC will have letter grades on their transcripts.

No. Once a student decides to elect to convert an assigned grade to a Credit/No Credit basis, it will be irrevocable with no appeal.
Students should consult an academic advisor, dean's office, financial aid officer, or any other campus resource with whom they regularly work on decisions related to registration, add/drop, repeating coursework, etc. Students are responsible for completing their own due diligence to be fully aware of the implications of their decision to convert an assigned grade to Credit/No Credit. Taking this step will be especially significant as students consider the impact of converting a course (or courses) to Credit/No Credit and its impact on scholarships (athletics or other), other forms of financial aid, veterans' benefits, licensure, graduate/professional school admission, and/or other professional goals.
Yes. The "Credit" will be eligible to satisfy subsequent prerequisites. However, if there is any question or doubt about a student's preparedness for a subsequent course, the student should seek advice from his/her academic advisor and/or the department offering the course.
Yes. The "Credit" will be eligible to satisfy subsequent prerequisites. However, if there is any question or doubt about a student's preparedness for a subsequent course, the student should seek advice from his/her academic advisor and/or the department offering the course.
The previous earned grade will be excluded from the GPA calculation without a new grade being included.
Graduating degree candidates may do so on or before May 13, 2020 at noon. All other students will notify their professor on or before May 18, 2020 at noon.
The anticipated impact is that this window of opportunity for degree candidates will delay degree conferral by approximately one week (compared to previous spring semesters).
No. Incomplete grades assigned at the end of the Spring 2020 semester will not be eligible to be converted to a Credit/No Credit basis unless the final grade is assigned and the election made during the available window.

Students will receive no adverse academic action following the Spring 2020 semester regardless of semester GPA. Students currently in good academic standing will not incur any negative university academic action (e.g. academic probation, academic suspension, academic dismissal, etc.) regardless of the semester or cumulative GPA following the Spring 2020 semester.

Students currently facing some type of academic action (e.g. academic probation, academic suspension, academic dismissal, etc.) will be evaluated following the Spring 2020 term. Those who meet the minimum academic standards prescribed by the university will be cleared and returned to good academic standing. Those who do not meet the minimum academic standing, or whose GPA remains unchanged due to CR/NC course selection may remain enrolled and will be evaluated following the Fall 2020 semester.

Students who elect to receive letter grades versus CR/NC are eligible for consideration of academic honors including Honor Roll, Dean’s List, and President’s List for the Spring 2020 semester. Students who select the CR/NC option for one or more courses will not be eligible for academic honors for the Spring 2020 semester.

Students who elect to receive letter grades versus CR/NC and who have a minimum of 45 hours in residency at Dallas Baptist University are eligible for consideration of graduation with honors for the Spring 2020 semester according to the policy as outlined in the 2019 fall catalog for Graduation with Honors. Students who select the CR/NC option for one or more courses will not be eligible for graduation with honors.

Students who select the CR/NC option for one or more courses during the Spring 2020 semester will not be eligible for graduation with honors for the May 2020 graduation.
Students pursuing these professional goals are eligible to make this choice, but they should do so only after careful consultation with the Pre-Professional Programs Office.

Refer to the Credit/No Credit policy for specific college requirements and considerations.

No. These Credit/No Credit election options and exceptions will only apply for Spring 2020.
No. At the end of the spring 2020 semester, instructors will submit course grades based upon the grading scale in their syllabi as they would do at the end of any other semester.
No. A student will not be able to repeat the course unless the course repeat is approved by the appropriate academic dean.
Yes. Regardless of the Credit/No Credit election opportunity, for any course attempt that leads to a letter grade (i.e. A, A-, B+, etc.), CR or fail, that course will not be able to be repeated at another institution for transfer to DBU.
The accepted proposal for Credit/No Credit grading conversion in Spring 2020 indicates that in order for a student to earn a grade of C-, the student will need to remain engaged with all course assignments throughout the spring 2020 semester. (In general, students will be expected to complete all course assignments, quizzes, tests, projects, and other assignments required by the instructor).
Yes. Masters’ students are eligible to elect the Credit/No Credit grading conversion option for Spring 2020 after consultation with their respective Program Director.
No. Once a student elects to convert an assigned grade to a Credit/No Credit basis, then the assigned grade will not appear on the student's transcript.
 No. Because the Credit/No Credit grading conversion option was made available as a result of the impact of COVID-19 on the academic calendar and instruction that followed Spring Break 2020, classes that ended by March 7, 2020 will not be eligible for the Credit/No Credit grading conversion option.

Although VA does not typically make payments for classes resulting in nonpunitive grades, if COVID 19 is reported as mitigating circumstances for the student’s receipt of a nonpunitive grade [i.e., “No Credit” in a Credit/No Credit class] VA will pay for the class. Any questions should be addressed to the VA Certifying Official.